Executive Assistant to Director.

 Qualification: CA / MBA/ BE

Experience Required: Minimum 3 Yrs.

Job Description:  

1. Administrative Support:

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Organize and coordinate internal and external meetings, video conferences, and events.
• Draft, proofread, and manage correspondence, reports, presentations, and memos.
• Maintain records and filing systems – both physical and digital.

2. Communication Management:

• Act as the first point of contact between the Director and internal/external stakeholders.
• Handle calls, emails, and messages on behalf of the Director with confidentiality.
• Liaise with senior management, department heads, clients, and external agencies.

3. Project & Task Coordination:

• Assist in the execution and follow-up of key projects and strategic initiatives.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action points.
• Conduct research, compile data, and prepare reports/presentations for decision-making.

4. Travel & Event Management:

• Arrange domestic and international travel, visa processing, accommodation, and itineraries.
• Coordinate logistics for conferences, seminars, and corporate events involving the Director.

5. Confidentiality & Discretion:

• Handle sensitive information with the utmost discretion.
• Maintain professionalism and integrity in managing confidential documents and discussions.

Key Skills & Competencies:

• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Discretion and confidentiality in all matters
• Time management and ability to meet deadlines
• Strong interpersonal skills and a professional demeanor
• Decision-making and problem-solving capabilities